Workable integration

Things to know about Workable

• Candidates arrive as sourced candidates. Alfa adds each candidate to the linked Workable job as a sourced candidate. Their candidate summary links to their Alfa profile, where you see their score and screening results.
• No duplicates. If the person is already a candidate on that Workable job, Alfa does not add them a second time.

What Alfa writes back to Workable

• Applicants. When screening finishes, Alfa sends each applicant whose status you map to a Workable stage, with their name and email address. Their resume goes with them.
• Profile link. The candidate summary in Workable links to the candidate's Alfa profile. Alfa does not add score or screening notes in Workable, so open the profile for those.
• Stages. Shortlisted, Suitable and Not suitable candidates each go to the Workable stage you map for that status.
• Later changes. Alfa does not change a candidate's stage in Workable after sending them. If you shortlist someone later, move them in Workable yourself.
• Applicants you do not sync. In Alfa's ATS settings you can choose a Workable job for applicants who are not synced. Alfa then adds applicants whose status is set to Don't sync to that job, where Workable puts new applications, so you keep them in Workable. Only applicants who apply after you choose the job are added. If you later shortlist one of them and Shortlisted is mapped to a stage, Alfa also sends them to the job they applied for.
• Sourced candidates. If you map Sourced potential candidates to a stage, Alfa also sends sourced candidates who have an email address, in that stage. Rejected and removed candidates are not sent, and sending them does not start any outreach.

What Alfa reads from Workable

• Open jobs. Alfa lists your open Workable jobs, up to the 250 most recently opened, so you can link each Alfa job to its Workable job.
• Pipeline stages. Alfa reads your Workable stages so you can choose where each Alfa status goes.
• Your hiring history. If you turn on Search your ATS history, Alfa copies the candidates and applications in Workable, with their resumes, so you and Lisa can search everyone you have considered before. The first copy can take a few hours.

How to connect Workable

1. Open Settings. Sign in as an Owner or Admin on a computer, select your name at the bottom of the sidebar, then Settings.
2. Go to ATS integrations. Under Workspace, select ATS integrations.
3. Choose Workable. Open Select your ATS, pick Workable, then select Connect Workable.
4. Approve access. A secure connection page opens in a new tab. Sign in to Workable there, approve the access it asks for, then return to Alfa.
5. Wait for the first sync. The first import usually takes a few minutes. When it finishes, the status reads Connected.
6. Map your stages. Under Stage mapping configuration, pick a stage for each Alfa status, or choose Don't sync to keep it in Alfa. Then select Save ATS settings.
7. Link your jobs. In a draft job's Basics, open Advanced and choose the matching job under ATS job. You can also ask Lisa to link a job, including one that is already published.

Limits

• Your organization connects one ATS at a time.
• Only Owners and Admins on a paid plan can connect an ATS, on a computer. The integration is not available during a trial.
• Alfa sends each candidate to a job once, after screening finishes, and checks for new candidates every 20 minutes.
• Alfa only sends candidates who have a valid email address.
• Rejecting a candidate in Alfa does not change their stage in Workable.
• If Workable reports that a linked job is closed or no longer accepts candidates, Alfa unlinks the job and stops sending candidates to it.
• Moving or rejecting a candidate in Workable does not change their status in Alfa.